Deputy Manager - Accounts Receivable
Job Description
Role : Accounts Receivable
Designation : Deputy Manager
Department : Finance & Decision Support
Reporting to: Assistant General Manager
Role Objective:
To efficiently manage and streamline the Accounts Receivables (AR) function, ensuring accurate accounting, timely collection management, robust credit control, and strict regulatory compliance for domestic and export transactions within the pharmaceutical sector.
KEY RESPONSIBILITIES
1. Credit Control, Customer Onboarding & Order Management
Customer Evaluation: Review new and existing customer requests, analyzing financial reports and financial ratios to determine optimal credit limits and payment terms.
Order Release Support: Provide daily and timely support to the Sales team for releasing sales orders based on ledger health and outstanding status.
2. Debtors Management & Collections
Outstanding Analysis: Conduct periodical reviews of total debtors outstanding alongside detailed overdue analysis.
Collection Driving: Drive follow-ups for collections on a regular basis to minimize Day Sales Outstanding (DSO).
Ledger Scrutiny: Perform regular customer ledger scrutiny and ensure accurate knock-off (matching) of entries.
3. Core Accounting & MIS
HO Level Accounting: Manage accounting entries at the Head Office level including Journal Vouchers (JVs), Provisions, Debit Notes, and Credit Notes.
Forex Accounting: Maintain thorough knowledge and execution of posting forex inward entries within SAP.
Reporting: Generate and analyze key management reports including the Debtors Ageing Report, Sales Reconciliation, and Sales Price Variances.
4. Banking, Exports & Treasury Compliance.
Daily Banking Operations: Handle routine banking activities, including daily NACH uploads, EFT confirmations to all CNFs, and bank reconciliations.
Export Trade Operations: Manage bank-related export transactions (disposals/outward) ensuring absolute alignment with FEMA compliance.
Statutory Portals: Ensure timely monitoring of transactions in the EDPMS portal and rigorous follow-up with banks for the clearance of eBRC and eFIRC.
Trade Documentation: Perform meticulous scrutiny of export documents and Letters of Credit (LC) as per UCP 600 standards regarding financial clauses.
Export Benefits: Leverage knowledge of Export Benefit Schemes and perform related financial reconciliations.
Agreement Inputs: Provide critical financial inputs on commercial clauses of agreements in accordance with RBI guidelines.
5. Audit & Compliance
Audit Management: Liaise actively with both Internal and Statutory Auditors for smoothly conducting audit activities and resolving queries efficiently.
STAKEHOLDER INTERACTION
Type of Interaction: Internal
Interaction with: Sales & Marketing Teams, Cross-Functional Departments, Head Office Accounts Team.
Nature of Interaction: Order release support, resolving cross-functional accounts queries via email, credit control discussions, and internal audit coordination.
Type of Interaction: Internal & External
Interaction with: Carrying & Forwarding Agents (CNF Locations), Banking Institutions, Statutory Auditors, and Customers.
Nature of Interaction: Daily CNF coordination and EFT confirmations, resolving banking trade/FEMA issues, facilitating statutory audits, and analyzing customer financial standings.
JOB REQUIREMENTS
Professional Experience and Relevant Skills
- Experience: 8 – 10 Years of relevant experience in Accounts Receivables from Pharmaceuticals companies.
- Technical Expertise: Advanced working knowledge of SAP (specifically AR, Forex posting, and ledger handling).
- Strong background in Core Accounting entries and Provisions.
- In-depth familiarity with Export procedures, FEMA compliances, RBI guidelines, UCP 600, EDPMS, eBRC, and eFIRC management.
- Skills: Financial ratio analysis, analytical skills for aging reports, credit risk assessment, and strong written query- resolution skills.
Academic Qualifications & Certifications
Educational Qualification: Bachelor of Commerce (B.Com)